Submit Travel Approval forms on behalf of director, Input all travel expenses for director and senior managers; review and approve direct reports expense reports; track all departmental expenses in BOBJ and work with director and senior managers as needed to manage expense against forecast; work with director and senior managers on annual expense forecasting, Understand and comply with ethical, legal, and regulatory requirements applicable to our business, Occasional travel to support team and/or customer events. Looking for an executive … This will include facilitating office staff package creation, transmission, tracking, completion, and archiving, Establish an organizational system for and maintain office records and files, collect time sheets and other personnel records or paperwork for processing, Able to understand the day-to-day operational needs of customers, identify moderately complex business processes, and propose solutions that meet user needs, Support office staff in coordinating meeting logistics, including but not limited to meeting spaces, audio-visual presentation capability, VTC and conference call arrangements, Order and maintain necessary office supplies for staff of approximately seven personnel, Executive Administration Experience (minimum 5-7 years), Excellent communications and writing skills, Familiarity with DoD, to include the organization, and structure of the Military Departments, the Unified Commands, the Joint Staff, the Combat Support Agencies, and the Defense Agencies. – e.g. - Select from thousands of pre-written bullet points. 10% travel and the ability to work off hours required, Proactively performs walk-throughs of the corporate marketing areas: submits all facility requests, ensures all common areas are organized, preps office/cubicles for new hires and maintains all equipment in working order, Applies extensive knowledge of the job skills, company policies and procedures to complete complex, specialized assignments/tasks in creative and effective ways, Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions, Work is completed with minimal supervision and assignments may be completed without established procedures, May work on special projects at the direction of the direct supervisor, Provide high level administrative support to directors and senior managers including timely, courteous response to all requests and inquiries. The skillset described in a successful Administrative Executive resume sample includes confidentiality, excellent organizational skills, communication abilities and problem solving capacities. You enjoy reaching out and building productive working relationships with people across all levels, You know how to prioritize and can create your own to-do lists, You are comfortable working independently to determine methods and procedures on new assignments but you’re ready to seek clarity when an obstacle is in your way, Manage obligations of multiple Executives, including but not limited to, Scheduling appointments/meetings both internally and externally, Handling all related logistics of travel and transportation (domestic and international) for key executives, and ensure that all required travel documents are obtained - all while effectively managing costs, Overseeing any and all tasks to help improve time management and efficiency, Work with executive team on corporate communications, agenda planning, logistics and execution of action items, Plan and execute various local and global meetings and events including board and advisory board meetings, Provide detailed information and resources in preparation for meetings, Coordinate a large volume of communications including calls, taking messages, and re-directing to the appropriate person, Handle any email monitoring/organization as directed by the respective Executive's preference, Proactively anticipate any needs that may arise to properly support the executive team, Manage and mentor the Executive Assistant(s) on the administrative team, Coordinate lunches for Executive Staff as needed/requested, Assign and monitor clerical responsibilities and tasks among the administrative team, Allocate available resources to enable successful performance of tasks, Coordinate office staff activities to ensure maximum efficiency, Uphold the highest level of security, integrity and confidentiality of data, Endorse the adherence to office policies and procedures set by the administrative staff, Review and approve office supply acquisitions made by the office manage and executive assistants, Maintain a safe and secure working environment, Supports executive level management for the Molecular Diagnostics Business Group with a variety of advanced and complex administrative and business support activities including but not limited to scheduling and coordination of onsite/offsite meetings, managing complex schedules, domestic and international travel itineraries, and channeling communication to appropriate parties, Exercises considerable discretion, judgment and latitude in handling highly confidential business matters, Provides partnering and support in processing of contracts, purchase orders and manages training compliance for the business department, Demonstrates critical thinking to predict possible outcomes and seeks counsel to avoid downstream impact, Manages budget along with understanding of Financial Data (budgets, spreadsheet, and basic calculations), Ability to drive process improvement best practice initiatives across the Business group; proactively seeks opportunities to improve organizational effectiveness, Excellent verbal communication skills – able to professionally communicate at all levels of the organization, Excellent written communication skills – can draft memorandums or emails from direction notes with attention to detail, Manages organizational policy deployment and adherence, Maintain direction of the National Reconnaissance Office (D/NRO’s) Pentagon office/suite and facilitate NRO Senior Leaders seamless access to the Pentagon, Prepare correspondence and rad ahead materials, manage meetings schedules / conference calls, and coordinate visit requests, Manage Pentagon office by improving and organizing office operations and procedures in support Mission Integration Directorate (MID) security, Secretary of the Air Force Administrative Assistant (SAF/AA) and NRO, Support Directorate and office level executive assistants and military assistants for timely execution of tasking, Provide oversight for facility / Information Technology (IT) infrastructure at the NRO’s Pentagon suite, including managing all office suite computer/ telecommunication/ network/IT equipment, Manage the Pentagon suite of conference room with a variety of diverse network connections, polycom and secure Video Teleconference (VTC) as well as providing backup support to the Pentagon suite’s Administrative Assistant, Minimum of 10 years’ experience and a thorough understanding of administrative processes and familiarity with DoD office communications / IT equipment is required, Must be very responsive to tasking and able to work well independently and in groups, Minimum of 5+ years NRO experience is highly desired, Proactively coordinate and engage with leadership in planning and managing calendars, events, and activities, Tracking and helping drive completion of key deliverables and regular following up on outstanding items, Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering, space management, and fun activities), This position will work with other assistants throughout the Amazon Devices team and across the rest of the company, Ability to manage multiple priorities and tasks concurrently, 3+years of experience assisting at the executive level, Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint and Visio, Ability to handle confidential information with discretion, and deal with professionals inside and outside the company, Under minimal supervision, provide onsite administrative support and coordination to a complex multifaceted management team, Execute the administrative and clerical functions of assigned projects or tasks, Communicate and coordinate schedules, meetings, materials, and logistics with HSG staff, business group staff and support organizations, Coordinate external visitors’ access to CACI office spaces and escort visitors to and from the meeting locations, as necessary, Coordinate office staff access to various CACI facilities in the DC area, Perform as the office’s point of contact for monthly program and financial reviews, to ensure briefing materials are prepared and distributed on time, then uploaded to the group’s SharePoint site and classified correctly, Establish and maintain an organizational system for and maintain office records and files, Able to understand the day-to-day operational needs of customers, identify and execute moderately complex business processes, and propose solutions that meet user needs, Support office staff in coordinating meeting logistics, including but not limited to meeting spaces, audio-visual presentation capability, on-line meetings and conference calls, Order and maintain necessary office supplies for senior leaders in the group, Coordinate and complete human resources on-boarding functions, in conjunction with CACI Recruiting and HR, as needed, Executive administration experience (minimum of 5 years), Ability to consistently complete tasks independently, on time and with quality, Familiarity with government contracting, including organization and support functions, Familiarity with business systems for telecommunications, email, file management, process workflow, time and expense management and logistics, Familiarity with executive-level communication, collaboration and coordination, Supporting office and administrative functions for Executive Vice President/COO, and Senior VP of Human Resources, Preparing presentations; including research, data mining, coordination, composing, and design/layout, Coordinating and arranging travel schedules, calendars, meetings, and events, Documentation of meeting results, recording notes, follow-ups, etc, Document Management; developing, providing, and retaining reports and queries as required, Provide related support in areas as assigned, Coordinate executive communications, including taking calls, scheduling meetings, responding to emails and interfacing with clients, Prepare multiple levels of documentation – emails, letters, reports, summaries, marketing/business development documentation, proposal documentation, other, Prepare internal and external corporate documents for team members and client partners, Make domestic and foreign travel arrangements, prepare itineraries, prepare and compile travel expenses, and maintain all travel records, Arrange corporate meetings and large events, Maintain an organized filing system of electronic documents, Uphold a strict level of discretion and confidentiality, Develop and sustain a level of professionalism among staff and clientele, Administer and process timesheets, invoices, expense reimbursements, etc, Provide support to business development/marketing and proposal coordinators, Collaborate with managers and engineers to ensure proposals are accurate, visually engaging, and highly compelling, Develop PowerPoint presentations for business meetings and conferences in a collaborative environment, Format reports and review documents for completeness, spelling and grammatical correctness, Type and edit dictation, and issue documentation, on technical and confidential matters from the executive or executive team member(s), Check mail and send out packages by USPS, UPS and FedEx online system, Manage multiple priorities within large teams, Bachelor’s degree in Business, Marketing, Communications, or related field, Minimum of seven years of experience in disciplines stated above, Advanced Microsoft Office and Adobe or Bluebeam skills, Advanced experience in Word (expert level in Word formatting), Excel and PowerPoint, Proficiency in collaboration and delegation of duties, Strong organizational, coordination and problem-solving skills with advanced multi-tasking abilities, Flexibility, high level of competency, ability to maintain composure with changing priorities, Basic engineering and construction terminology as it relates to the clerical activities – oil and gas experience preferred, Superior technical writing and proofreading skills, Ability to multi-task, be highly organized, detail oriented and flexible in order to adjust quickly to changing priorities in a fast-paced environment, Provide training of current and emerging tools and methods, Provide travel support using the DoD DTS system, Coordinate travel requirements to include local, CONUS and international destinations, Support the changes to travel and assist in any required pre-travel clearance and approvals in a timely manner, Deliver unclassified and classified taskers, messages, incoming mail, and pick-up any outgoing correspondence and transport it to the appropriate distribution points, Sort and deliver incoming and outgoing unclassified and classified mail to include special messages (cables), Support any office security requirements including document management, Manage resources to include equipment required in the office, Assist in developing special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements, Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures such as seating arrangements and security verification, At least 4 years of direct administrative support experience and a Headquarters or Executive level DoD office, two years of which supporting high level military or civilian officials, At least two years of experience with the office of the Secretary of Defense, or equivalent office, Ability to use DoD travel, correspondence, workflow and other administrative tools, Minimum of 5 years of executive level or senior management support, Proven ability to work independently and make sound judgments on a day-to-day basis regarding assigned and ad hoc duties with very limited or absence of direction from the Executive, Ability to discern and communicate with the highest level of tact and diplomacy, both verbally and in writing to members of the Board of Directors, the Executive Committee, other senior leaders of FTI, industry and government officials, analysts, FTI clients and all levels of the organization, Ability to partner with the Executive to understand nuances, appropriate protocol and specific preferences of the Executive, and execute on the level of support required/expected, Ability to follow complex written and verbal instruction, Strong interpersonal skills required to persuade and build consensus and cooperation, Ability to work under time constraints and be available as needed, Top level detail, organizational, and analytical skills required as the nature of the Executive’s position leaves little room for error, Ability to handle the highest level of confidential issues with the utmost sensitivity, Experience supporting C-Level Executives and/or Senior Management within consulting/professional services, financial services or a law firm, Experience in marketing and/or event planning is preferred, Extremely proficient in Microsoft Office application (Excel, Word, PowerPoint and Outlook), Bachelors Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / ten years of experience / seven years in a management capacity OR, Bachelors Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / FMR Program Graduate / eight years of experience / seven years in a management capacity OR, Masters Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / eight years of experience / seven years in a management capacity OR, Masters Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / Fellowship Program Graduate / eight years of experience /seven years in a management capacity, Experience in health care setting, emphasizing accounting systems, knowledge of third party billing and reimbursement mechanisms, grant and contract administration, financial reporting, internal controls, operational management, information systems, and business planning are required. 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